bylaws

LIBRARIANS ASSOCIATION
OF THE
UNIVERSITY OF CALIFORNIA
DAVIS DIVISION
BYLAWS

May, 1996
Revised May 1998
Last revised May, 2011

ARTICLE I. NAME AND AUTHORITY

Section 1. The name of this organization is the Librarians Association of the
University of California, Davis Division (LAUC-D).

Section 2. This organization shall function as a local Division of the
Librarians Association of the University of California (LAUC).

Section 3. The Librarians Association of the University of California (LAUC)
is recognized as an official unit of the University as stated in the
Presidential Statement on the Status of the Librarians Association
of the University of California (APM 360, Appendix B).

ARTICLE II. DUTIES AND RESPONSIBILITIES

Section 1. LAUC-D is authorized to serve in an advisory capacity to the
campus administration and the library administration on
professional and governance matters of concern to all librarians.

Section 2. LAUC-D shall advise the campus administration and the library
administration on the operations and policies of the libraries.

Section 3. LAUC-D shall advise the campus administration and the library
administration on professional standards, rights, privileges, and
obligations of members of the librarian series of the University.

Section 4. LAUC-D shall advise the campus administration and the library
administration on the planning, evaluation, and implementation of
programs, services, or technological changes in the libraries.

Section 5. LAUC-D shall not advise the campus administration or the library
administration with respect to matters which are covered by a
Memorandum of Understanding or otherwise subject to negotiation
with an exclusive bargaining agent.

Section 6. LAUC-D's officers and representatives will work actively with
LAUC and its officers on matters of university-wide concern.

ARTICLE III. MEMBERSHIP

Section 1. Membership in LAUC-D shall consist of all persons holding
appointment half-time or more in the librarian series at the
University of California, Davis, or in any one of the following
titles: University Librarian, Associate University Librarian,
Assistant University Librarian, Law Librarian, Associate Law
Librarian, Assistant Law Librarian, or in the same series or titles
in an acting capacity.

Section 2. All members shall be eligible to vote, to hold office, to serve on
committees and to serve as representatives to the Assembly.

Section 3. Persons employed as librarians at the University of California,
Davis on less than half-time appointments and retired LAUC
members shall have affiliate membership. Affiliate members may
participate in divisional meetings and general meetings of the
Assembly, but may not make motions, nominate candidates,
become officers, or vote.

ARTICLE IV. OFFICERS

Section 1. The following officers shall be elected by the membership to
perform the duties prescribed by these Bylaws and the normal
duties of the office:

a. The Chair, who shall preside over business meetings and
represent the Division at meetings of the Assembly of the
Librarians Association of the University of California and
at other meetings of the Association to which a general
representative of the Division is called. The Chair shall
also report the deliberations of the LAUC Executive Board
and the Assembly to the Division.

b. The Vice-Chair (Chair-Elect), who shall assist the Chair,
and, in the Chair's absence, preside over business meetings.
The Vice-Chair shall represent the Division at meetings of
the Assembly of the Librarians Association of the
University of California. The Vice-Chair (Chair-Elect)
shall automatically succeed to the office of Chair at the
expiration of the incumbent's term of office.

c. The Secretary, who shall record actions of the Executive
Board and general membership meetings and distribute
general membership meeting minutes to members, to the
Secretary of the Association and to other local divisions no
later than fifteen (15) working days after a business
meeting. The Secretary shall represent the Division at
meetings of the Assembly of the Librarians Association of
the University of California. The Secretary shall also
inform the Secretary of the Association of the results of the
Divisional elections and changes in officers or delegates
during the year.

Section 2. Terms of Office

a. Terms of office shall be for one (1) year, from September
1 to August 31, except as provided hereafter, or until new
officers are elected.

b. An officer or elected official shall not serve consecutive
terms in the same office, except that an official appointed
to fill an unexpired vacancy may be elected to that same
office the next year.

Section 3. Elected offices vacated before the end of the term shall be filled by appointment by the Chair with the approval of the Executive Board except as follows:

a. A vacated office of LAUC-D Chair shall automatically be
filled by the Vice-Chair (Chair-Elect), who shall also
serve as Chair the following year. An appointed
Vice-Chair shall not automatically succeed to the office of
Chair.

b. A vacated office among the Chairs of the standing
committees shall automatically be filled by the committee's
Vice-Chair (Chair-Elect). An appointed Vice-Chair shall
not automatically succeed as committee Chair for the
succeeding term.

Section 4. Representatives to the Assembly of the Librarians Association of
the University of California

a. The Representatives to the Assembly shall consist of the
Division Chair, Vice-Chair (Chair-Elect), and Secretary.

b. Representatives shall attend Assembly meetings and shall
report and reflect the consensus opinion of the Division in
discussion and voting. They shall jointly prepare a written
report of the Assembly proceedings within two (2) weeks
of the meeting. This report shall be submitted to the
Executive Board and circulated to the membership.

c. If elected Assembly Representatives cannot attend an
Assembly meeting, the following officers shall act as
alternates in the order named:

(1) Chairs of the standing committees as follows:

i. Professional Issues Committee.

ii. Research and Professional Activities Committee.

iii. Program Committee.

iv. Committee on Appointments, Promotion, and
Advancement.

ARTICLE V. EXECUTIVE BOARD

Section 1. The Executive Board shall consist of the elected officers of the
Organization, the Chairs of the standing committees, the Chair of
the Nominations and Elections Committee and Past Chair.

Section 2. In order for business to be conducted at an Executive Board
meeting, a majority of the members must be present.

Section 3. An affirmative vote of a majority of the members of the Executive
Board is required for approval of matters before the Board.

Section 4. The Executive Board may act for the Division as a whole when a
special meeting cannot be called.

Section 5. The Executive Board shall set the agenda for the business meetings
and shall distribute it to the membership no later than five (5)
working days prior to each business meeting.

ARTICLE VI. MEETINGS

Section 1. Regular business meetings shall be held no less frequently than
once a quarter at the call of the Executive Board.

Section 2. The Executive Board shall send written notification, in advance, of
regular business meetings to the membership. The proposed
agenda shall be included, as provided in Article V , Section 5.

Section 3. Special business meetings may be called by the Chair as needed.
Upon receipt of a petition signed by a majority of the membership,
the Chair is required to call a special business meeting within ten
(10) working days.

Section 4. Programs may be held in conjunction with, or separately from,
business meetings.

Section 5. In order for business to be conducted at a meeting, a quorum of
one-third (1/3) of the members excluding affiliates must be present.

ARTICLE VII. COMMITTEES

Section 1. All committees shall report to the membership, via the Executive
Board.

Section 2. Copies of divisional committee reports dealing with matters of
more than local interest shall be sent by the LAUC-D Chair to the
Chair of a related statewide committee and to the LAUC President.

Section 3. Standing committees shall prepare an annual report, to be presented
to the Executive Board by 1 August.

Section 4. Vacancies in the membership of committees shall be filled by the
Executive Board in consultation with the Chair of the committee.

Section 5. If a majority of any committee so wishes, additional non-voting
person(s) may serve as consultants to the committee on specific
subjects.

Section 6. Statewide Committees

a. The Executive Board shall nominate one (1) member of the
Division to serve on each standing committee of Statewide
LAUC. The LAUC-D Chair shall submit nominations to
the LAUC President by 1 September for a term
commencing 1 October. Nominations for members of ad
hoc committees shall also be made by the Executive Board
and submitted by the LAUC-D Chair to the LAUC
President.

b. Where appropriate, the LAUC-D representative to a
statewide committee may be a member of the related
divisional committee or be appointed as an ex officio
member of the divisional committee.

c. The LAUC-D representative to the statewide Committee on
Cultural Diversity shall serve on the UC Davis General
Library's cultural diversity committee.

Section 7. Standing committees shall be:

a. Committee on Appointments, Promotion, and Advancement

(1) The Committee on Appointments, Promotion, and Advancement shall consist of five (5) members
with the rank of Librarian or Associate Librarian
with career status: a Chair; a Vice-Chair
(Chair-Elect) to be elected by the membership and
to succeed to the office of Chair in the second year
of a two-year term; three (3) members to be
appointed by the Executive Board to staggered
two-year terms.

(2) The Committee on Appointments, Promotion, and Advancement shall be the review body on
academic personnel actions and shall serve as a
liaison body between the University Library
administration and librarians at UCD on matters
which pertain to promotions and salary actions of
academic library personnel.

(3) Instructions to reviewing bodies in matters of
appointment, promotion and merit salary review are
contained in the appropriate Library Policy
Statement and the detailed procedures of the
Committee on Appointments, Promotion, and Advancement.

b. Professional Issues Committee

(1) The Committee shall consist of five (5) members: a
Chair; a Vice-Chair (Chair-Elect) to be elected by
the membership and to succeed to the office of
Chair in the second year; the Vice-Chair of
LAUC-D; one (1) member to be elected at-large;
and one (1) member to be appointed by the
Executive Board in consultation with the Chair.
Terms of office shall be for staggered two-year
terms.

(2) The Committee shall assume the responsibility for
discussing professional issues of concern to
librarians at the University of California, Davis.
The Committee will make recommendations
regarding professional issues to the Executive Board
of LAUC-D.

(3) The Committee shall accept, with the approval of
the membership of LAUC-D, advisory assignments
from the Vice-Chancellor, the University Librarian,
and the Directors of non-General Library Units.

c. Program Committee

(1) The Program Committee shall consist of four (4)
members: a Chair; a Vice-Chair (Chair-Elect) to be
elected by the membership and to succeed to the
office of Chair in the second year of a two-year
term; and two (2) other members to be appointed to
one-year terms by the Chair in consultation with the
Executive Board.

(2) The Program Committee shall be responsible for
preparing any programs exclusive of administrative
business meetings of LAUC-D.

d. Research and Professional Activities Committee

(1) The Research and Professional Activities Committee shall consist of five (5) librarians: a Chair (a two-year term); a Vice-Chair (Chair-Elect) to be elected by the membership and to succeed to the office of Chair in the third year of a four-year term; the Professional Activities Registrar and Professional Activities Registrar-Elect who serve staggered two year terms and one member selected by the Executive Board to serve a one year term.

(2) The Research and Professional Activities Committee serves to encourage research by librarians and to administer the research program established by the Chancellor. The membership is available for consultation with librarians interested in applying for funding and preparing research proposals.

(3) LAUC-D research funds are awarded by the Research
and Professional Activities Committee on a competitive
basis. The funds are awarded annually and continuing
funding requests must be submitted to compete with new
proposals in the next fiscal year.

(4) Committee procedures and criteria are contained in
the appropriate Library Policy Statement and the
detailed procedures of the Research and Professional
Activities Committee.

(5) As a subcommittee of the Research Committee, the
Professional Activities Registrar and Registrar-Elect
shall be responsible for allocating discretionary funds,
including but not limited to, travel and /or
registration funds for librarians' professional
development, with the approval of the University
Librarian. The Registrar and Registrar-Elect make
recommendations for changes in policies and procedures
related to professional development. The Registrar and
Registrar-Elect disseminate information concerning
professional development activities.

(6) Instructions for the allocation of discretionary funds,
including but not limited to, travel and/or registration
fund are contained in the appropriate Library Policy
Statement and the detailed procedures of the Research
and Professional Activities Subcommittee.

Section 8. Ad Hoc Committees

a. Ad hoc committees and their composition shall be
established as determined by the LAUC-D Chair, in
consultation with the Executive Board, or by the
membership at a business meeting.

b. Each ad hoc committee and its chair shall be appointed by
the LAUC-D Chair.

c. The charge to each ad hoc committee shall be drafted by
the LAUC-D Chair, in consultation with the Executive
Board, and contain a final reporting date.

ARTICLE VIII. ELECTIONS

Section 1. The following offices shall be filled by election:

a. Chair, at such time as the office of Vice-Chair is held by
appointment.

b. Vice-Chair (Chair-Elect).

c. Secretary.

d. Vice-Chairs of the Standing Committees (excludes the
Nominations and Elections Committee, which is not a
standing committee but a part of the elections process).

e. One (1) member-at-large of the Professional Issues
Committee.

f. Professional Activities Registrar-Elect

g. Three (3) members-at-large of the Nominations and
Elections Committee.

Section 2. Election shall be by secret ballot.

Section 3. Nominations and Elections Committee.

a. The Nominations and Elections Committee shall consist of
five (5) members: three (3) members elected at-large; and
two (2) members selected by a majority vote of the
Executive Board from among its members.

b. The member-at-large who receives the largest number of
votes shall be Chair of the committee.

c. The committee shall:

(1) Prepare a slate of candidates for the elective offices
of the Division and conduct the local election.

(2) Prepare a slate of candidates for the elective offices
of the Division and conduct the local election. Conduct
the annual statewide election for the Division in accordance
with LAUC Bylaws, Article IX, Sections 1,6-9.

Section 4. Nominations for the officers and elected officials of the Davis
Division for the following year shall be presented by the
Nominations and Elections Committee at a business meeting to be
called by the Executive Board. Nominations may also be made
from the floor at the same meeting.

Section 5. In all cases, consent of nominees shall have been obtained.

Section 6. No later than seven (7) working days after the date of the business
meeting, ballots shall be distributed.

a. The ballot shall contain a statement of the election date,
which is the date by which the ballot must be returned to
the Chair of the Nominations and Elections Committee.
The election shall be the same date as the statewide
election.

Section 7. Officers and elected officials will be elected by a majority of the
votes cast.

a. When two (2) or more persons are to be elected to the same
office, candidates with the highest number of votes shall be
elected.

Section 8. Results of the elections shall be announced no later than seven (7)
working days after the election date or at the next general
membership meeting, whichever comes first. Results of the
elections shall also be reported to the Secretary of LAUC.

ARTICLE IX. PARLIAMENTARY AUTHORITY

The current edition of Sturgis Standard Code of Parliamentary
Procedure governs this organization in all parliamentary situations
that are not provided for in its Bylaws or adopted rules.

ARTICLE X. AMENDMENTS

Section 1. Amendments to the Bylaws may be proposed in two (2) ways:

a. By the Executive Board.

b. By written petition to the Executive Board, such petition to
be signed by ten percent (10%) of the membership.

Section 2. Proposed amendments to the Bylaws shall be submitted in writing
to the membership at least ten (10) working days prior to a meeting
and discussed in the presence of a quorum.

Section 3. Approval of changes in the Bylaws shall be by:

a. A two-thirds (2/3) vote of the members present at a
meeting, provided written notice shall have been sent to all
members as prescribed in the preceding section of the
Bylaws.

b. A mail ballot in which there is a two-thirds (2/3)
affirmative vote in valid ballots.

Section 4. These Bylaws and any amendments thereto shall be subject to
approval by the statewide LAUC Professional Governance Committee,
to assure that they are in accord with the statewide LAUC Bylaws;
and by the President of the University, to assure that they are in
accord with the Standing Orders of the Regents and with the rules
and regulations of the University.

ARTICLE XI. ARCHIVES

The LAUC-D Archives shall be maintained by the Special
Collections Department of the Shields Library. It is the
responsibility of the LAUC-D Chair to transfer records to the
Archives as appropriate.