Minutes
LAUC-D General Membership Meeting
Friday, December 3, 2004
10a.m.-noon
First Floor Conference Room, Shields Library

Agenda
(as sent by LAUC-D Chair, Bob Heyer-Gray 11/15/04 4:34 pm)

1. Call to Order

2. Minutes of the last general membership meeting (8/2/04)

3. Report from the University Librarian

4. Report from George Bynon

5. Committee reports/updates (local and statewide)

6. "Systemwide Strategic Directions for Libraries and Scholarly
Information" report:

http://libraries.universityofcalifornia.edu/planning/library_strategy.pdf

ADDED: 7. Announcements

8. Adjournment


**********************************************************************


Attendees: Karen Andrews, Jo Anne Boorkman, Melissa Browne, George Bynon,
Jared Campbell, Cory Craig, Sheila Cunningham, Karleen Darr (Chair-elect),
Ken Firestein, Elaine Franco, Pat French, Dan Goldstein, Ruth Gustafson
(recorder), Barbara Hegenbart, Bob Heyer-Gray (Chair), Sarah John, Linda
Kennedy, Diana King, Karl Kocher, Carolyn Kopper, Carol La Russa, Xiaoli
Li, Kathy Lin, Annie Lin, Gail Nichols, Marilyn Sharrow, John
Sherlock, Lisa Spagnolo, Juri Stratford, Bernadette Swanson, John Tanno,
Jerry Thompson, Sandy Vella, Mary Wood, Gail Yokote

   1. Call to Order
 Meeting called to order at 10:04am
   2. Minutes of the last general membership meeting (8/2/04)
 A few corrections were recommended by Marilyn Sharrow. Minutes
   were then accepted as corrected.
   3. Report from the University Librarian
 An e-mail was sent to the liball e-mail distribution list on
   Tuesday (11/30/04). Marilyn invited Daniel Greenstein UL of CDL to talk
   about what the University of California is doing to support sustainable
   economics for scholarly publishing. His talk will be given on Wednesday,
   January 12th at 2 pm. The location is still to be determined.
 The Education Advisory Committee for the Medical School at their
   latest meeting announced the groundbreaking for the new education and
   library building on February 24, 2005. Plans are to complete the building
   by June 2006. The LCME accreditation team will visit in January 2006.
   The last LCME visit, indicated the need for better Medical Library space.
 The Academic Senate Library Committee continues to support the
   University Library in receiving new money for new programs. Two thirds of
   new programs so requested were funded including Education and the Medical
   School's Clinical Research program.
 Assemblywoman Lois Wolk gave a talk on Tuesday at the IGA
   PolicyWatch noontime series. She indicated the Governor is positive
   towards higher education as seen in the recent compact with UC/CSU.
   4. Report from George Bynon
 Attending his last LAUC-D General Membership meeting prior to his
   retirement, George was asked if he had any pearls of wisdom to provide.
   He noted that he appreciated the opportunity to come before LAUC-Davis.
   After sixteen years, whatever he's been able to contribute is directly
   attributable to his LAUC-D colleagues. He appreciates the high level of
   professionality of his LAUC-D colleagues.
   5. Committee reports/updates (local and statewide)
LOCAL LAUC-D Committees:
 Committee on Appointments, Promotions, and Advancement (Pat
   French): CAPA has met twice concerning two new hire packages that were
   received. They will be busy in January 2005.
 Nominations and Elections Committee (Sarah John): nothing at
   present to update
 Professional Issues Committee (Sandy Vella): the committee has a
   pilot project for recruitment of librarians to the profession. She has
   sent a written proposal to the LAUC-D Executive Board. The PI committee
   recommends that LAUC-D members present to a UCD Graduate student event on
   Saturday, May 14th, 2005. There will be a call for LAUC-D members to
   participate.
 Program Committee (David Michalski): The LAUC-D reception was
   held on October 26th. A speaker series will be announced but note that on
   April 15th at 2pm the new California State Librarian, Susan Hildreth, will
   be speaking at a location to be determined.
 Research Committee (Dan Goldstein): One LAUC-D grant was approved
   for Ted Sibia's website. The committee will be meeting again soon.
Remaining LAUC-D committees have not met recently or have no updates.
STATEWIDE LAUC Committees:
 Committee on Library Plans and Policies (Juri Stratford): The
   committee will be preparing a white paper for the LAUC Statewide Spring
   Assembly 2005. From the 2004/2005 charge, this white paper will review "
   ... the relative merits of continuing the traditional charge of the
   Library Plans and Policies committee, versus the separate formation of an
   Ad Hoc Committee that is comprised of LAUC statewide representatives."
   6. "Systemwide Strategic Directions for Libraries and Scholarly
   Information" report:
http://libraries.universityofcalifornia.edu/planning/library_strategy.pdf
   LAUC-D Chair Bob Heyer-Gray introduced the topic by noting that
   this will be the guiding document for the direction the UC libraries are
   going in. LAUC statewide has asked divisions to talk about the report.
   What does this report mean for us as librarians and what does it mean for
   the UC libraries?
 Marilyn Sharrow began the discussion of the implications of the
   SLASIAC report. She noted that the idea for the report came out of a
   University Librarians retreat from a couple of years ago. The report gets
   to the heart of what the issues are and was meant to bring to the table
   (for librarians, faculty and administrators) these issues, what we are
   doing now, what we've done before and what we hope to do in the future.
   It's a good look at what libraries are accomplishing for campuses and
   their primary clientele.
 The meat of the report is how are we going to handle electronic
   publications in the future. The organization of the UC libraries is
   unique with shared resources/services/features such as MELVYL, Request and
   10 libraries with more than 30 million items. With such a shared
   collection breadth, 70% of ILL borrowing is from UC to UC. The report
   notes that the UC libraries are faced with budgetary, technology and
   recruitment issues.
 This report is a talking piece to get people focused on library
   issues. Campus administrators received copies and the University
   Librarians talked with the Systemwide and Campus Academic Senate
   Committees.
The following discussion ensued:
 There was a faculty panel at the LAUC Fall Assembly. These
   faculty are library supporters (most on campus and/or statewide library
   committees). These faculty still surprised him with what they didn't know
   about the libraries and library issues.
 How the document was written depended on the audience. The
   initial document took a year to determine the focus for each audience and
   it was written initially for SLASIAC. There are summaries for different
   groups including the legislature. Ann Jensen was the statewide LAUC
   representative on this report committee.
 It takes a long time to evolve strategic plans. Often a plan is
   looking to the future but the future is already here with the issues being
   dealt with by CDL staff such as preservation by Trisha Cruse and shared
   print archives by Nancy Kushigian.
 It is important to maintain the highly collaborative activities
   with CDL.
 CDL was formed as a "co-library" and that we all participate in
   CDL activities by sharing our librarians. The report also shows how
   research libraries are changing.
 The report presents the notion that the library plays a vital role
   in the educational enterprise but that there has to be sustainability and
   accountability. The UC libraries continue to need funding to provide this
   vision.
 The section on collections, building on local collections was
   addressed. But how can we build a system-wide collection with breadth and
   depth?
 There is a SLASIAC master planning project list which gives a good
   indication of where we're going. [This Master Planning Project list is
   located at
   http://www.slp.ucop.edu/initiatives/planningstructure.pdf
  
 LAUC UCLA asked why we are discussing this report after the fact,
   rather than before.
 Various committees were asked to contribute. There is also an idea
   to create a version for library staff.
 In discussing the finished report there needs to be discussion as
   to time frames for what we do next.
 This paper was designed to note these are the directions. Next is
   how we solve the issues. As an example, scholarly communication and
   collaboration with university presses is being explored. The University
   Librarians met with the UC Press and advised that it would be useful to
   have a librarian on the Press Board. This document is located in one
   space in time but can not answer all issues but those seen at that point.
 It was pointed out that Terri Huwe, LAUC statewide president, in
   his opinion piece noted that there is a short history of UC library
   planning that is very useful.
[An excerpt from this opinion piece: "The Office of Systemwide Library
   Planning has posted a very helpful historical overview on its Web site,
   titled "A Short History of Library Planning and Budgeting in the
   University of California, 1977-2002" ( http://www.slp.ucop.edu/docs.html).
   This document describes the creation of the "One University, One Library"
   principal that continues to guide library planning and policies throughout
   the UC system ... popularly known as the "Salmon Report" ..."]
 IT cooperation with libraries is being viewed as vitally
   important. At UCD the Carlson Health Sciences Library and Medical Center
   Library are seen as important support for medical education. Many pieces
   of medical information technology include library resources. There is a
   chart of Medical Center's different units contributing to the School of
   Medicine and the library is one of 20 information technology unites noted.
 LAUC-D Member likes the first statement about what we as
   librarians do "enhance access ... improve availability ... ensure
   persistent access ..." and noted that the nature of the work is the same
   but the challenge is bigger. This first statement is from all the
   libraries mission statements and it's why we are here. This is also in
   the message in UCD's capital campaign for the library.
 Details don't always go along with game plan. LAUC-D member is
   happy to hear about UC Press because we haven't signed license with Cal
   Berk?? Our own faculty need to look at how they provide scholarly
   information. Scholarly communicators need to consider how to avoid costs.
 At the LAUC Assembly afternoon program, faculty speaker Rogers
   Brubaker said that the scholarly communications message is not always
   welcomed. Peer-review is not peer-review. [The implication is that it
   isn't good enough to just say something is peer-reviewed. You still want
   to publish where the biggest/best names are reviewing and publishing.]
Bob recommends that everyone who didn't attend the LAUC Fall Assembly take
   a look at the Webcast. [Available via Real Media format at
   http://library.berkeley.edu/LAUC/fallassembly04/webcast.html ] The
   hard part with sharing collections is when so much more is not on campus and/or
   electronic. We need to get users to the right place.
 With shared collections, we need to make access better. At UCR,
   John Moore (a PNAS member with research experience in genetics and frogs
   research) more than 20 years ago looked at the library's process and did
   use studies of UCR collection and overlap areas (called the "pumpkin"
   papers). Recommended eliminating overlapping collections and getting a
   richer universe with less duplication.
 The SLASIAC report does not address information literacy in detail
   although it does talk about (first bulleted item on pg. 7) students having
   difficulty distinguishing between kinds of authoritative information.
   LAUC-D could ask that this be added since this is an important activity.
 LAUC-D member liked the idea of the library as re-defining place,
   re-branding.
 It was pointed out that Google Scholar may have an impact. Our own
   college-age children don't think of the library until told by librarian
   parents. SFX can link to Google Scholar. We should ask "Why do undergrads
   use Google over library resources?" It's not easy and cool to use ...
   Google Scholar has the federated search.
 We're in a transition time and that we are not there yet -- our
   systems are still evolving. As an illustration, look at how many
   different ways we have to find e-journals. Things have to get worse
   before they can get better.
 It is not just the students -- it's the faculty. An example given
   of a health sciences researcher who noticed that students did not go any
   earlier than 1999 and the researcher knew that seminal work was well
   before. It's the 1-click syndrome but students need to be told "you need
   to dig a little deeper". Long before we still had a very large percentage
   of students first coming into the library at the junior and senior level
   with no library use experience. Societal mores impact this. We must
   continue to be helpful, be available and at least train some of the
   students.
 Our systems are not easy to use. When we lost our design of
   MELVYL, we lost our local control. It is important to customize
   interfaces. Where's the context? Interface matches their need.
 Engineering librarians division did a study on content analysis to
   determine the core content. Results showed that close enough is
   acceptable. [Session was titled "Assessing Changes in Scholarly Research"
   and presentation links are available from
   http://eld.lib.ucdavis.edu/conf/conf04.html]
 We should make it clear that the libraries are paying for your
   "free" use.
 We're trying to provide every possible way for looking and that we
   may present too many options.
 The FRBR (Functional Requirements for Bibliographic Records) has a
   lot of potential to get even more information from bibliographic records
   and has ways of customizing our own OPACS. For example, we can have an
   undergrad version pre-set for books in English from the last five years.
 CDL's MetaLib development (to replace CDL's SearchLight) is
   focusing first on an undergraduate portal.
 We should incorporate Google into instruction to discuss what's
   not found there. We are not doing everything we can to provide access to
   Web Resources. InfoMine is an example of efforts in this area.
 We need to continue to support CDL's shared services.
   ADDED: 7. Announcements
 Sandy Vella introduced new Instruction Librarian, Sheila
   Cunningham.
 Linda Kennedy noted that the LAUC Fall Assembly was a unique
   meeting and encouraged that everyone take a look at the Webcast. The
   faculty section is especially interesting [afternoon section from
   1:30-3pm]
   8. Adjournment at 11:36 am