LAUC-D General Membership 
Meeting Minutes (Approved)
May 27, 2003
 
Present: P. Inouye (Chair), M. Sharrow, G. Yokote, G. Nichols, R. 
Gustafson, J. Tanno, B. Hegenbart, K. Darr, J. Campbell, D. Michalski, P. 
French, S. John, J. Boorkman, T. Malmgren, K. Andrews, S. Vella, R. 
Castro, A. Lin, K. Kocher, S. Llano, K. Firestein, M. Meister, D. King 
(Recorder)
 
1.  Call to Order: 9:35 AM by Chair P. Inouye
 
2.  Agenda Review: The UL report will take place after announcements.
 
3.  Announcements
P. French introduced new Electronic Serials Librarian Sarah John. 
Statewide Spring Assembly will take place on May 30 in San Diego.
 
4. Report from University Librarian
M. Sharrow reported that she would conduct a PowerPoint presentation on 
the library budget to a number of deans and vice-chancellors. This 
presentation will also be done for the library staff later in the summer. 
The current process of print journal cancellations underscores the 
importance of continuing dialogue with faculty, as it is necessary to put 
budget cuts to the library in the context of cuts to the entire campus. 
 
The WASC (Western Association of Schools and Colleges) final report on UC 
Davis is now available online (http://wasc.ucdavis.edu/links.cfm). The 
library was given high marks.
 
5. Approval of Minutes
Minutes from the last General Membership Meeting (March 18 ) were approved 
as written. D. King reported that a new general membership roster is 
available on the LAUC-D website 
(http://www.lib.ucdavis.edu/LAUCD/GeneralMembership/genmemroster.htm).
 
6. Spring Assembly
At Spring Assembly, the LAUC membership will conduct a conversation with 
three University Librarians [Tom Leonard (B), Gerry Munoff (I), Brian 
Schottlaender (SD)] to discuss a range of issues, including recent 
dialogue about shared collections and facilities. Individual committee 
reports are available on the Statewide website 
(http://www.ucop.edu/lauc/committees.html). One important change is
that 
the Committee on Committees will add the past LAUC president to its 
officers, which is a change in the by-laws. 
 
The Statewide Information Literacy Committee is developing key issues to 
be considered by individual campuses. The all-campus group assembled by 
the ULs is working in coordination with the LAUC group to ensure 
communication.
 
A discussion of the Professional Governance Report proposed changes to 
Position Paper #1 (http://www.ucop.edu/lauc/pg/index.html) was continued 
from the previous general membership meeting. The language used to 
describe “distinguished status” is a major point of discussion for 
Position Paper #1. The position papers are intended to show LAUC’s view on 
a subject, or reflect practice. The elimination of the distinguished step 
from the position paper will not result in the deletion of criteria from 
the salary scale. L. Kennedy pointed out that if the language is changed 
at the statewide level, this could impact the interpretation of the paper 
at the campus level. Five options were considered:
a) vote against the proposed revision
b) vote for the proposed revision
c) abstain
d) proposed a revision changing only one item (“capped by significant 
achievement”)
e) suggest alternate language to the proposed revision
 
The membership discussed the individual revisions, voting in agreement of 
the proposed name change and proposed changes to paragraph 5. There was a 
lengthier discussion of proposed changes, with some members arguing in 
favor of making the language applicable to promotion parallel to the 
salary scale note. Others preferred more general language, with removal of 
wording referring to the concept of a capstone achievement. LAUC documents 
that are based specifically on a salary scale note could affect union 
bargaining in the future. J. Tanno noted that the language, “capped by 
significant achievement,” was LAUC wording only, and does not appear in 
other UC documents. 
 
Based on wording within the document, the membership also suggested 
individual changes to wording. For example, the language in paragraph 8 
could be more flexible (“career history of service” should also include 
other categories like research, etc.). The difference 
between “outstanding” and “distinguished” as terms of description past 
Step 5 was debated, with some agreement that “outstanding” has more 
general meaning at the local level. J. Tanno stated that “distinguished” 
was intended to have a meaning beyond basic job service, reaching out to 
the profession statewide and nationally. 
 
VOTING ITEM: K. Andrews moved to amend the language in paragraph 4 to 
read, “advancement to the top steps is reserved for those librarians whose 
careers and continuing achievements can be regarded as distinguished.” 
YES: 20
NO: 1
ABSTAINED: 2
 
VOTING ITEM: A motion was made to delete paragraph 8 altogether, which 
would be replaced by changes to language in paragraph 4 (which would make 
paragraph 8 redundant).
YES: 20
NO: 0
ABSTAINED: 3
 
UC Riverside drafted a proposal in opposition to the Patriot Act that will 
be discussed and voted on at Spring Assembly. UCSB has already suggested 
that the resolution be shortened to one page. LAUC-D members also 
suggested various changes to the language to clarify the document, whose 
aim and audience seemed unclear and overly general to several people. M. 
Sharrow and L. Kennedy both noted that several other groups on campus and 
system-wide are looking at issues surrounding the Patriot Act, and that it 
may be fruitful to have a larger discussion / statement from both faculty 
groups and LAUC. K. Andrews suggested that LAUC be encouraged to work with 
other university system-wide groups for continued and coordinated action. 
 
VOTING ITEM: P. Inouye moved that LAUC-D accept the basic argument of the 
UCR resolution, but that UCD would propose language revision before 
creating an official LAUC statement on the issue.
YES: 21
NO: 0
ABSTAINED: 2
 
 
7.  Committee Reports
a. Nominations and Elections Committee: A. Lin stated that next year’s 
slate would be announced in 2 weeks.
 
b. Professional Issues Committee: K. Andrews announced that the questions 
for Dan Greenstein’s talk were compiled electronically. Also, related to 
the Mentoring Task Force, Ad Com has approved an informational general e-
mail list that will allow shared coordination, information, speaker 
announcements, recommendations, cultural events, etc. This will be a 
voluntary listserv, which R. Gustafson and L. Riggs have agreed to set up.
 
One possible new idea is an internship program for interested 
staff/students, which would only be successful if library-wide and not 
restricted to one department. This would be helpful for those attending 
library school, since these programs are offering less “on the job” skills 
work. R. Gustafson stated that this could have a possible tie-in with the 
Program Committee, and L. Kennedy noted that in the past, the library did 
have a formal rotation of internships in the library.
 
c. Peer Review Documents Revision Committee: J. Boorkman reported on the 
three components of change outlined by the committee’s charge 
(http://www.lib.ucdavis.edu/LAUCD/prdrc/PRDRC_Report_052003.htm).
Smaller 
units have not been officially mandated for inclusion (supervisory 
permission only), and the Law Library has its own documentation.
 
The Committee also solicited comment on the subject of Interim Reviews, 
since past Review Boards have recommended that Interim Reviews be 
discontinued. P. Inouye stated that the process would need LAUC-wide 
discussion and vote before these reviews could be changed to optional. J. 
Tanno added that the reviews can be useful, more informal conversations 
for librarians. 
 
d. Research Committee: T. Malmgren reported on behalf of R. Davis that the 
committee is working in conjunction with the Program Committee for a 
session at the end of June on grant proposals.
 
e. Professional Activities Committee: S. Vella stated that the deadline 
for travel receipts is June 10. After the 10th, the committee will have an 
idea of how much PAC money will remain to redistribute. L. Kennedy added 
that it is important to send in LAUC expenditures quickly, sense they take 
longer to process.
 
f. Review Board: K. Darr reported that the committee completed the review 
process in March.
 
g. Program Committee: K. Firestein reported that setting up dates for 
programs can be difficult because of full schedules. Is it okay to 
possibly schedule events in July/August? The membership agreed that this 
would be acceptable. 
 
8. Meeting Adjourned: 12:00 PM