Wednesday,
December 8, 2004 2:30pm
Library
Instruction Room
Agenda
(as sent by Bob Heyer-Gray on Mon, 6 Dec 2004 4:27pm)
1. Call to Order
2. Announcements
3. Old Business:
a. Minutes of the October meeting
4. New Business:
a. LAUCD Professional Issues Committee
on a pilot project to
promote recruitment to the librarian
profession at UC Davis.
(Sandy)
b. Proper and best use of research
committee funds. (Dan)
c. Proposal for LAUC statewide to
start up its own journal. (Dan)
5. Other.
6. Adjournment.
Revised
Agenda on December 8th, 2004
1. Call to Order
2. Old Business:
a. Minutes of the October meeting
3. Announcements
4. New Business:
a. LAUCD Professional Issues Committee
on a pilot project to
promote recruitment to the librarian
profession at UC Davis.
(Sandy)
b. Proper and best use of research
committee funds. (Dan)
c. Proposal for LAUC statewide to
start up its own journal. (Dan)
5. Adjournment.
****************************************************************************
LAUC-D
Executive Board Minutes
Wednesday,
December 8, 2004 2:30pm
Library
Instruction Room
Attending
Officers: B. Heyer-Gray (Chair); K. Darr (Vice Chair); R.
Gustafson
(Secretary/Recorder)
Attending
Committee Chairs: D. Goldstein (Research); Sarah John
(Nominations
& Elections); David Michalski (Program); Jerry Thompson
(Professional
Activities Committee, PAC)
Guests:
None
1. Call to Order: Called at 2:43pm
2. Old Business:
a.
Minutes of the October meeting. Some
corrections were made by Bob
Heyer-Gray. Final minutes will be sent out with
corrections to Exec Bd.
3. Announcements
a.
Program Committee Plans:
David
Michalski passed a draft of the Program Committee flyer concerning
the
upcoming monthly series of talks, starting Winter Quarter 2005. Some
of the
titles of the talks are still pending.
Events will be held the 3rd
or 4th
Friday of each month, January-May, at 2-3:30pm in the Library
Instruction
Lab. A couple of the speakers have
asked that their
honorariums
be donated to non-profits and this is being investigated.
Light
refreshments will be provided and the public is invited. There has
been a
suggestion to have some others in the summer.
The flyer will be
sent
out in January and promotion will be placed in the campus newspaper
as well
as ads. Each talk will be about 40
minutes with time for Q&A.
4. New Business:
a. LAUCD Professional Issues Committee
on a pilot project to
promote recruitment to the librarian
profession at UC Davis.
A
two-page "Proposal for Pilot Librarian Recruitment Activity" was
passed
around
to the LAUC-D Executive Board and distributed by e-mail. Sandy was
unable
to attend the Board meeting but she sent an e-mail with attachment
(see
attached) to the Executive Board and Terri Malmgren's comments were
added
concerning the breadth of background of participants (different
subject/specialization
areas) for this proposed project. Some
names of
potential
participants were discussed at the Professional Issues meeting
such as
Jared Campbell (electronic services) and Rebecca Davis.
Executive
Board gave the Professional Issues committee the OK to move
forward
with this pilot project.
b. Proper and best use of research
committee funds. (Dan)
Dan
distributed a two-page document titled "LAUCD Exec Bd Research funding
revisions
04" via e-mail to the LAUC-D Executive Board on Tuesday,
December
7th, 2004 at 2:25pm
Dan
discussed the origins of LAUC Research funds with Cindy Castenada and
reviewed
the MOU. The MOU directs that a minimum
of $22,680 be allocated
to the
Research and Professional Development needs of *represented*
librarians.
Currently, the entire $3,500 annual allocation of the Research
Committee
derives from this source so that the terms of its use are
governed
by the MOU. So technically, this money
should not fund research
by
*non-represented* librarians. Dan noted
that LAUC statewide has a
separate
pot of money for represented and non-represented librarians.
The
remainder of the MOU designated $22,680 is allocated to the PAC for
use by
represented librarians. When
distributed equally among represented
librarians
it comes to less than the $600/librarian level of support
offered
by the library. The difference is made
up from the library's
general
fund and an additional $600/non-represented librarian is also
allocated
to the PAC from the General fund.
If the
proposed end-of-year transfer of funds from Research to PAC is
agreed
upon, PAC will need to revise its procedures.
It was
emphasized that it is extremely important that we maintain some
funding
support for non-represented librarians but how it is done is NOT
under
LAUC-D purview.
NEXT
STEPS:
1) Dan
Goldstein will talk with George Bynon
2) The
Research Committee will develop an amendment to LAUC-D Bylaws to
allow
PC to ask for year-end money to be transferred from the Research
Committee.
It
would be important to draw down the amount currently residing in the
LAUC-D
Research Committee funds as the risk is there that the money may
"go".
In the
MOU, Point #8 states that "committed but unspent money is carried
over"
(for the Research funds) while "all other funds do not carry over".
David
M. suggested that these moneys may be useful for those applying for
travel
for research grant activities. Still protect the core of Research
Committee
activities.
Karleen
D. noted that should have a timeline for spending down.
Dan G.
pointed out that we have no assurance of carry-over money lasting
and
that perhaps of the amount higher than $7,000, transfer some of it.
David
M. stated that maybe this could be not just year-end reimbursement
but
could award money up front before someone goes on travel.
Jerry
T. noted that there is a formula for PAC to follow which could be
modified.
Dan G.
pointed out that PAC could say "we need this much money" at year's
end and
then the Research Committee can note "we can cover it all" or if
not
then PAC can go back to the formula.
For current year's funds, hope
we have
two defined streams of dollars for represented and
non-represented. MOU just set the dollars for grant total,
not
specifically
how much comes to the Research Committee.
Count from Cindy
on the
current librarian numbers is 30 represented librarians vs. 11
non-represented
librarians.
NEW
STEPS:
1) Dan
will first contact other LAUC Research Committees in the UC
*before*
going to George.
2)
Jerry will bring the results of LAUC campus PACs informal survey back
to committee
Bob H-G
asked why can't the PAC money roll over? It was noted that had
been
tried unsuccessfully.
Continued
discussion ensued. How many research
grants awarded -- do we
follow
system-wide rules? Many campused don't
even have a Research
Committee
but just a PAC. We could change the
rules to request travel
awards. Bob H-G thought that UCB may handle it that
way.
3)
LAUC-D Executive should request that University Library provide
funds
for research by non-represented librarians.
What is
the procedure to change the rules?
* not
in the LAUC-D Bylaws
* only
say to follow statewide rules but these are not consistent and are
vague
* seems
that Research Committee will discuss whether to fund travel grants
and
develop form
* bring
form to LAUC-D Executive Board
*
present to LAUC-D general membership
c. Proposal for LAUC statewide to
start up its own journal. (Dan)
Dan
distributed a one-page draft concerning the above topic titled "LAUCD
via
e-mail to the LAUC-D Executive Board on Tuesday, December 7th, 2004 at
2:25pm
(see attached)
The
LAUC-D Research Committee drafted a proposal for LAUC statewide to
"assess
the feasibility of a LAUC-sponsored, open-access, peer-reviewed
journal
in library science, tentatively titled *Library Science*."
This
journal would not be strictly a house organ for LAUC members to
publish
in but would be international. It would
be an archival, stable,
no-cost
and open access professional library journal.
It woudl give us as
UC librarians
good experience in running a journal ourselves.
What's
the process for forwarding this proposal?
*
written up with Dan's name and the LAUC-D Research Committee
*
reviewed by LAUC-D Executive Board
* Bob
brings to LAUC statewide via e-mail
Bob
noted that UC eScholarship has a new peer-reviewed journal in chemical
engineering.
Dan
remarked that is would be highly instructive to get even just a report
from
the Ad Hoc committee on the feasibility of producing this journal.
5. Adjournment.
Meeting
adjourned at 4:12pm
ATTACHMENT:
November 22, 2004
TO: Bob Heyer-Gray
Chair, LAUC Davis
FROM: Sandy Vella
Chair, LAUCD Professional Issues Committee
RE: Proposal for Pilot Librarian Recruitment Activity
The LAUC Davis Professional Issues Committee was charged by the LAUC-D Executive Board to review options and make recommendations on developing a program, or a series of LAUC-D sponsored activities, which would be directed toward recruiting UC Davis graduates, undergraduates and library staff to the library profession.
The Professional Issues Committee (S. Vella, Chair, P. Durkin, E. Murphy, D. Johnson), Karleen Darr, LAUC-D Vice President and ex-officio, and some interested librarians (Rebecca Davis, Ruth Gustafson, Melissa Browne) met on October 20, 2004 to discuss our options. Rebecca Davis had provided a recruitment proposal earlier in the year to the LAUC-D Executive Board that recommended that LAUC-D sponsor an annual recruitment event to be held in Shields Library. In the meantime, Ruth Gustafson had an opportunity to speak with Teresa Dillinger of the UCD Internship and Career Center who welcomed us to participate in one or more of their career day activities.
The Internship and Career Center can help us put on a one hour stand-alone workshop on campus. They schedule the room and handle publicity and we can direct it toward undergrads or grads or both. The Internship and Career Center also conducts an annual major career activity, their Pathways Career Symposium. This activity is directed toward graduate students.
After a thorough discussion, our committee and, all librarians present at this meeting, strongly support participating in the UCD Internship & Career Center’s Pathways Career Symposium that is scheduled to take place on Saturday, May 14, 2005. This is suggested as a pilot effort so that we can review our goals and strategy at a later date. It will require the assistance of several librarians for a one-hour panel presentation on May 14th.
We plan to:
· discuss how one can become a librarian - online and in person options.
· discuss the variety of types of librarian positions possible, including different types of work environments (public, university, special libraries, discuss new trends – working with digital resources, etc.)
· have librarians from different types of libraries present to talk to students
· provide handouts
I spoke with Teresa Dillinger today (Nov 22) and she indicated that we should:
· Provide her with names of not more than 3 speakers and a one paragraph biography for each of them by January 2005
· Provide handouts – very much requested by students (bring to event)
Teresa Dillinger will select a one-hour slot sometime between 9:30 am – 3pm for our panel presentation and we will be given a room, with Internet connections, in Wellman Hall.
She indicated that approximately 250 graduate students attend the Symposium, with anywhere from 20 – 80 to a session. Concurrent sessions will be taking place throughout the day.
If the Executive Board approves this pilot venture, the Professional Issues Committee will select speakers for the event, issue a call for a mentor pool of librarians who can be called upon to speak with interested students and confirm our participation in the Pathways Career Symposium. It is also envisioned that the Professional Issues Committee would work with the LAUC-D Program Committee in future events for both content and program/site setup.
LAUC-D Executive Board approval is requested as soon as possible so that we can begin the planning for this event.