LAUC-D Executive Board (2004/2005)
Meeting Minutes: October 8, 2004, 10-11:30 am
Location: Shields Library, First Floor Conference Room

 

Attending Officers: B. Heyer-Gray (Chair); K. Darr (Vice Chair); R. Gustafson (Incoming Secretary/Recorder)

Attending Committee Chairs: D. Goldstein (Research); Sarah John (Nominations & Elections); Sandy Vella (Professional Issues)

Guests: None

 

Original Agenda sent Oct 7, 2004 by Chair, Bob Heyer-Gray

 

1.    Call to Order

2.    Announcements

3.    Old Business:

            a. Minutes of the September meeting

4.    New Business:

            a. LAUC-D web site

            b. Activities Faire/Career Center

            c. Questions for SOPAG?

            d. Agenda/Date for General Membership Meeting

5.    Other

6.    Adjournment

 

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Changed/Added Agenda Items during meeting Oct 8, 2004

 

4.         b. i. Activities Faire

               ii. Internship & Career Center

            c. LAUC-D Bylaws

            d. LAUC-D funds/budget/expenditures

            e. Questions for SOPAG?

            f. Agenda/Date for General Membership Meeting

 

5.    Other

        a. LAUC Fall Assembly

            b. Next LAUC-D Executive Board meeting

 

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1.    Call to Order:  10:07 am

2.    Announcements:  None

3.    Old Business:

        a. Minutes of the September meeting

Minutes from Transition LAUC-D Executive Board meeting (Sep 14, 2004) were approved.

4.    New Business:

        a. LAUC-D web site

With the University Library homepage redesign, the LAUC-D website transition did not go well.  New URL is http://laucd.lib.ucdavis.edu  A redirect will be provided from http://www.lib.ucdavis.edu/LAUCD to this new address.  These redirects will be kept for a while.  Bob Heyer-Gray will notify LAUC statewide of the web address change. Thanks to Diana King, LAUC-D web manager, who had a huge amount of tedious work to change the 185 webpage links on the LAUC-D website.

        b. i. Activities Faire

Discussed and felt that it was not pertinent to LAUC-D but more a University Library promotional opportunity

               ii. Internship & Career Center (http://icc.ucdavis.edu)

Brief discussion of whether library schools attend the UCD Career Fair. Teresa Dillinger talked with Ruth Gustafson at a TA orientation session. She is from ICC and coordinates these services for graduate students. When Sandy Vella was academic personnel coordinator, she talked quite a bit with people exploring the profession.  The Professional Issues committee will put out a call to look at working with the ICC.

            c. LAUC-D Bylaws

Discussion centered on bylaws items concerning the Nominations and Elections committee.  There is no indication in the LAUC-D Bylaws that the LAUC-D Vice-chair is an ex officio member.  The Nominations and Elections committee is NOT a standing committee.  Bob Heyer-Gray will look at statewide Bylaws to see if LAUC-D mirrors statewide on this.  Briefly discussed Daryl Morrison's proposal for the Nomination and Election committee to have a chair/vice-chair structure similar to all other LAUC-D committees and how to go about this.  LAUC-D Bylaws change for this will be need to made to Article X.  Bob will check with LAUC statewide parlimentarian Paul ??? from UCSD concerning whether any problems with this proposed change.  Pointed out that LAUC-D bylaws should always be looked at when LAUC-D leadership transition occurs.

            d. LAUC-D funds/budget/expenditures

Short discussion about whether a "treasurer" position would be useful. This could be a stable position with responsibility for quarterly reportson the LAUC-D funds.  Daniel Goldstein pointed out that Cindy Castaneda from Library Accounting made a useful presentation to the Executive Board last year on how to read the expenditure reports.  Three key committees that could use this information are the Program committee, Research committee and the Professional Activities committee.

        e. Questions for SOPAG?

Suggestions (to bring to SOPAG for Fall LAUC Assembly discussion) from LAUC-D Executive Board members were that communication patterns be looked at for better flow from SOPAG and that it should be required to have Executive Summaries for the all voluminous SOPAG reports.

        f. Agenda/Date for General Membership Meeting

Bob Heyer-Gray is still working on the date for the Fall LAUC-D General membership meeting.  He will e-mail the membership, when determined.  For this meeting, Bob will ask Marilyn Sharrow to comment on the April 2004 SLASIAC report on "Systemwide Strategic Directions for Libraries and Scholarly Information at the University of California" and what it means to UC Davis libraries.  Report located at: http://libraries.universityofcalifornia.edu/planning/library_strategy.pdf [Date set for Friday, December 3, 2004 from 10am to noon in 1st floor conference room, Shields Library]

 

5.    Other

            a. LAUC Fall Assembly

Assembly tasks reviewed for LAUC-D Executive Board members who will be attending the Fall LAUC Assembly on Thursday, November 4th at UC Berkeley. Most reports have been forwarded to Executive Board by Bob Heyer-Gray. One that will need to be read is the Position Paper task force report.  Bob will notify the LAUC-D membership when the reports are up on the LAUC Fall Assembly website at http://www.lib.berkeley.edu/LAUC/fallassembly04/ Bob will also send an e-mail to the LAUC-D membership reminding them that all are invited to the Fall Assembly which may be more of interest due to the programmatic focus.

        b. Next LAUC-D Executive Board meeting

This will be rescheduled from November 12th -- probably again in the morning. This meeting will be scheduled pending the scheduling of the date for the LAUC-D General membership meeting.

ACTION: All LAUC-D Executive Board members should send any lengthy calendar conflicts to Bob so that he can find the best date for the next Board meeting.

6.    Adjournment:  11:28 am