LAUC-D Executive Board Minutes of Sept. 3, 1997 Transitional Executive Board meeting

Present: R. Davis, J.Martin, K.Kocher, B.Haughton, S.Casement, P.Wang, S.Lamprecht, M.Colby, P.French (recorder), P.Inouye, C.Kopper, J.Sherlock, D.Lundquist, J.Thompson

Call to Order

The meeting was called to order at 1:08 p.m.

Approval of the Minutes

Minutes of the previous Executive Board meeting will be approved at the next meeting.

1. Passing of the Gavel J. Sherlock presented the president's gavel to R. Davis with his best wishes.

2. Committee Assignments for 1997/98

Volunteers for open seats on LAUC-D committees were considered. The following appointments were made:

• ACADEMIC PERSONNEL ACTION COMMITTEE Member (two year term) - Reve Rocke Member (two year term) - Judy Welsh
• NOMINATIONS AND ELECTIONS COMMITTEE Member (one year term) - Mary Helen Moreno - nominated at the meeting; will be invited to serve
• PROFESSIONAL ACTIVITIES COMMITTEE Member (one year term) - Katherine Chambers
• PROFESSIONAL ISSUES COMMITTEE Member (two year term) - Pat French
• PROGRAM COMMITTEE Member (one year term) - Linda Kennedy Member (one year term) - Ted Sibia
• RESEARCH COMMITTEE Member (two year term) - Jim Martin Member (one year term) - Ken Firestein
• STATEWIDE COMMITTEE ON COMMITTEES Member - Terri Malmgren

3. Report on LAUC Statewide Executive Board Meeting

R. Davis and P. Inouye attended the meeting on August 14 at the Office of the President. R. Davis summarized the highlights as follows:

• LAUC will be involved in the California Millenium Conference. Committee assignments will be forthcoming.
• Cultural Diversity Committee chair Locke Morrissey has sent a letter to the LAUC Chair expressing his frustration at the lack of progress the committee was able to make. The LAUC Chair will review the committee's charge for further work.
• Recruitment is proceeding for a Head of the Digital Library, which will be at the University Librarian level. Gary Peete will be the LAUC representative on the search committee. -
• Myron Okada, UCOP, spoke about adminstrative stipends and expanding the range of steps in the Librarian rank. UCOP has approved stipends for faculty department chairs as of July 1. Stipends for librarians will be left up to campuses; each campus will develop its own guidelines. These would be funded out of campus block grants already given to campuses. There will be no additional funding for stipends.

4. Committee Reports

Verbal committee reports were not given, but committee chairs are urged to send annual reports out to the LAUC membership. B. Haughton, Chair of the Academic Personnel Action Committee, distributed some copies of the review board's report.

5. Issues for Consideration for 1997/98

• The primary continuing issue from 1996/97 is the Distinguished Librarian Award (discussed below).
• S. Casement announced that the Program Committee is planning at least 3 programs this year. There will be a program on Oct. 11 by the Animal Alternatives Program. The Fall reception will be held at Gail Nichols' home. The Water Resources Archive librarian may be invited to speak about the resources relating to the current water resources exhibit in the lobby. Another spring program may be held but the topic has not been determined. One possibility is to invite a speaker who has experience in a library which already has implemented a digital library service, or who has published on the topic of service changes/implications of digital libraries.

6. Distinguished Librarian Award

J. Sherlock met with G. Bynon and M. Sharrow and concluded that the Distinguished Librarian Award proposal is not fully settled. G. Bynon raised the issues of whether LAUC funds can be used for an award or must be used only for administrative purposes and also that funds coming through the General Library's budget (which LAUC funds do) should not be awarded to a non-General Library librarian. M. Sharrow volunteered to request funds directly from the librarian's library when a non-General Library person is selected to receive the award. R. Davis will continue negotiating with the Administration to identify a procedure which is acceptable to all.

7. Fall Assembly

D. Lundquist has reserved two rooms at the Alummni Center for Nov. 20 and 21. G. Nichols has volunteered to handle registration. R. Rocke, L. Yamamoto, and P. Wang have also volunteered to help with the Assembly. Food service and transportation will need to be planned. LAUC Statewide board is interested in possibly having a panel discussion on scholarly publication on the program.

8. Meeting Schedule for Executive Board

The future meeting schedule will be set at the next board meeting.

The meeting concluded with a motion expressing appreciation to J. Sherlock for the excellent job he has done as this year's Chair.

Minutes submitted by: Patricia French Minutes approved: 11/6/97