Minutes of the LAUC-D General Membership Meeting of 11 November 1999

Present: C. LaRussa,(Chair), M. Sharrow, M. Winter, K. Kocher, G. Yokote, M.H. Moreno, R. Davis, R. Castro, J. Thompson, J. Stratford, K. Darr, P. Inouye, K. Firestein, M. Wood, J. Boorkman, M. Eldredge, J. Ward, G. Bynon, M. Meister, L. Kennedy, S. Lamprecht, K. Andrews, R. Heyer-Gray, G. Nichols, C. Kopper

The meeting was called to order at 10:10 a.m.

  1. APPROVAL OF THE MINUTES
  2. The minutes of the June 10, 1999 General Membership meeting were approved.

  3. REPORT OF THE UNIVERSITY LIBRARIAN
  4. M. Sharrow reported that the Economic Planning Council has approved a genomics program in the biological sciences.

    Professor L. Grivetti has placed an exhibit about food in the Shields Library.

    There are increases in the budget for collections this year. The budget put forward to the Governor includes infrastructure support for staffing.

    John Bruno is the new Vice Provost for Information and Educational Technology. M. Sharrow is on the search committee to recruit a new systemwide Vice Provost for Academic Initiatives. The General Library is recruiting a new Head of the Humanities/Social Sciences Department.

  5. REPORT OF LAUC PRESIDENT, PATSY INOUYE
  6. To further continuity in the work of LAUC committees, timetables are being changed for the receipt of committees' charges and reports. Committees' reports are available on the LAUC Web site at: http://www.ucop.edu/lauc/. The Scholarly Communication Web Site Editorial Board is restructuring itself to become more of an editorial board. The Systemwide Library and Scholarly Information Advisory Group is seeking input in four areas: 1) suggestions for the Working Group on Universitywide Library Management Data; 2) future priorities for Request direct; 3) redesigning MELVYL; and 4) the space needs of UC libraries. The LAUC Executive Board is looking at the interpretation of criteria for advancement to the distinguished librarian step. The expansion of the Librarian series is moving forward.

    J. Stratford of the CDL OPAC RFP Steering Committee reported that the CDL is looking for a system to replace MELVYL in order to update its mainframe and is considering whether some functions could be handled by commercial software.

    L. Kennedy of the Systemwide Operations Planning and Advisory Group (SOPAG) noted that SOPAG sees a need for more communication between CDL and campuses. She asked if LAUC could sponsor more meetings to discuss CDL-related issues, such as Request.

  7. COMMITTEE CHAIRS' REPORTS
  8. S. Lamprecht reported that the Professional Issues Committee (PIC) had responded to S. Vella's request for suggestions of mechanisms for ascertaining the digital training needs of librarians for consideration by the CDL Educational Working Group.

    J. Thompson said that about thirty-five people had attended the successful Fall Reception. The Program Committee is planning a luncheon for LAUC-D members for December 1, 2 or 3 at the Silo Pub. Future programs include a presentation by O. Popa on her research and a tour of HSL. It was suggested that the committee sponsor brown bag updates on CDL for librarians and others. J. Stratford could coordinate a brown bag session on the RFP.

    R. Castro noted that the Review Board had approved two temporary appointments. Linda Peabody was appointed to a one-year 25%-time temporary position in Government Information and Maps. Mary Taylor was appointed to a full-time temporary position in PSE.

    M. Meister reported that the Professional Activities Committee had sent out an e-mail message about the increase in PAC funding and procedures to LAUC-D members. D. Ojakangas is the contact person for questions about receipts, etc.

    R. Davis said the Research Committee would conduct a conference call next week to discuss three statewide proposals, including one from UCD.

  9. DISCUSSION OF FUNDING FOR PROFESSIONAL ACTIVITIES
  10. G. Bynon asserted that the e-mail message recently sent out by PAC was comprehensive and could be placed on the LAUC-D Web site. M. Meister expressed her hope that the $200 increase in funding would encourage LAUC-D members to pursue professional development.

  11. DISCUSSION OF THE DRAFT POLICY RECOMMENDATIONS ON NT, SHARED DIRECTORIES AND STAFF SOFTWARE SUITES

The draft policy was discussed. Most integrated library systems require the use of NT. Hard drives on staff machines will not be locked down. Basic suite software will be available to staff.

The meeting was adjourned at 11:45 a.m.

The minutes were submitted by Carolyn Kopper, LAUC-D Secretary.