Minutes of the LAUC-D General Membership Meeting of May 23, 2000

Present: C. LaRussa (Chair), J. Thompson, S. Lamprecht, R. Castro, S. Baker, R. Alan, H. Rocke, M. H. Moreno, J. Sherlock, B. Haughton, R. Rocke, P. Wang, C. Kopper, D. Goldstein, J. Stratford, P. Inouye, M. Meister, P. French, G. Nichols, J. Boorkman, C. Howard, G. Yokote, S. Vella, L. Kennedy, K. Kocher, K. Firestein, K. Andrews, R. Heyer-Grey

The meeting was called to order at 10:05 a.m.

  1. APPROVAL OF THE MINUTES
  2. The minutes of the January 12, 2000 meeting were approved as corrected.

  3. OFFICERSí REPORT
  4. C. LaRussa announced that the LAUC Spring Assembly is scheduled for June 1 at UCSB. She asked that LAUC-D members forward anything they would like conveyed to the Assembly to her.

  5. COMMITTEE CHAIRSí REPORTS
  6. J. Thompson announced the following programs planned by the Program Committee: R. Wendtís presentation on the Yolo County archives on May 25 and a luncheon in the first two weeks of June. In addition, she announced EndNote and ProCite demonstrations by Randy Wright on May 30; these demonstrations are not LAUC programs.

    S. Lamprecht noted that the LAUC-D at its last membership meeting had charged the Professional Issues Committee with reviewing LAUC Position Paper 1. The committee along with T. Malmgren, LAUC-Dís Representative to the LAUC Professional Governance Committee, submitted its report to the LAUC-D Executive Board. PICís report recommended that the LAUC PGC re-examine LAUC Position Paper 1 and further elaborate as to what would constitute a "career history of outstanding service, capped by significant achievement in the period since attaining Step IV." There was a discussion of the issues associated with this matter. The concern was expressed about whether or not the criteria need to be changed. There may be a problem in the interpretation of the criteria and in the differences in interpretation and processes among campuses. P. Inouye said that there would be a discussion about redefining the movement to the distinguished step at the LAUC Spring Assembly. She asserted that the goal of a discussion of reinterpreting the criteria is to change campusesí cultures. M. Meister noted a need to discuss the substance of position papers. It was felt that the distinguished step should be emphasized in any examination. It was recommended that PIC amend its report to include this emphasis.

    The following motion was introduced:

    L. Kennedy moved and H. Rocke seconded that C. LaRussa present PICís report amended to include the emphasis on an examination of the distinguished step to the statewide LAUC Executive Board.

    The MOTION PASSED unanimously.

    In addition, PIC had been given the charge of looking at LAUC-D membersí presence on the libraryís Web site. The committee recommended that a list of LAUC-D members be added to the Libraryís directory on the Libraryís Web page and that links be created from this list to LAUC-D membersí personal Web pages. The LAUC-D Executive Board approved the recommendation.

    R. Castro said that the Review Board reviewed twelve evaluations this year, including one acceleration. Next year there will be a larger number of evaluations to review. If the new salary structure is implemented, there will be additional work for the board next year. There may be a need to create an ad hoc peer documents review committee because C-9 will need to be changed. This yearís board will be re-viewing a couple of temporary positions.

    M. Meister reported that the Professional Activities Committee had set May 17 as the deadline for requests for reimbursement for professional activities for this year. D. Ojakangas was able to furnish spreadsheets listing the amount of funds remaining for the year for individual librarians. The budget looks fairly good for the dispersal of funds at the end of the year. Those librarians who spend all their funds near the beginning of the year may not be reimbursed until almost an entire year has passed. There seems to be no way to improve this situation since it normally is impossible to determine at the beginning of the year exactly what oneís activities will be for the entire year.

    On behalf of N. Kushigian, C. LaRussa reported that the Research Committee had approved several new grants.

  7. SOPAG REPORT (LINDA KENNEDY)
  8. L. Kennedy stated that the University Librarianís advisory structure had been set up temporarily for 1998-2001. The Uls and the Systemwide Operations and Advisory Group (SOPAG) will be evaluating the structure and would like to receive comments. SOPAG meets every month and has been productive. Members of SOPAG are middle managers with expertise and are liaisons to groups. The Uls have a broader perspective. L. Kennedy briefly described the various groups that for the advisory structure. In addition the California Digital Library (CDL) has its own advisory structure. It would be helpful to have a re-presentation of the brown bag update on the advisory structures that was held in HSL in April. L. Kennedy noted that communication has been a major challenge. Information is available on Web pages and the CDLís distribution lists (CDL Information and CDL Alert). At the LAUC Fall Assembly there may be a discussion about LAUCís role vis-à-vis these groups and how LAUC can work effectively with these advisory structures.

  9. ELECTION SLATE
  10. S. Vella announce that the deadline for the LAUC statewide and LAUC-D local elections was June 9. Candidates for LAUC statewide offices are Keri Botello (UCLA) and Deborah Murphy (UCSC) for Vice President/President-Elect and Patrick J. Dawson (UCSB) and Carolyn Kopper (UCD) for Secretary. LAUC-D candidates are: R. Castro for Vice-Chair/Chair-Elect; D. Goldstein for Secretary; L. Kennedy, J. Sherlock and S. Baker for Nominations and Elections Committee; R. Heyer-Gray and Myra Appel for Vice-Chair, Professional Issues Committee (PIC); E. Franco for member of PIC; E. Murphy for Vice-Chair, Program Committee; and M. Meister and B. Haughton for Vice-Chair of the Review Board. It was announced that nominations from the floor could be accepted. L. Kennedy nominated G. Nichols for Vice-Chair/Chair-Elect of LAUC-D.

    The following motion was introduced:

    B. Haughton moved that the slate be accepted, and R. Rocke seconded the motion.

    The MOTION PASSED unanimously.

  11. NEW BUSINESS
  1. LAUC SUSTAINABILITY
  2. LaRussa distributed a memo from Kari Lucas about the sustainability of LAUC. The memo expressed the concern that it may not be possible to sustain LAUC as it is presently structured due to the difficulty of filling LAUC positions because of the smaller number for librarians, the increased workload of librarians and the low priority of LAUC-related work compared with the librariansí primary work on the job. P. Inouye noted that the statewide committee structure of LAUC is being considered with regard to this concern. There may not need to be as many standing committees. It may be practical to create ad hoc committees or task forces to work on projects. There was a general consensus that reviewing the committee structure would be reasonable. This issue will be discussed at the next LAUC Executive Board meeting.

  3. NT CONVERSION

C. LaRussa said that while many librariansí experienced no problems with the conversion to NT, some had experienced problems. She asked if LAUC-D would like a program on the NT conversion featuring an open discussion after all departments had been converted to NT. M. Meister raided the concern about the inability to install software on NT computers. L. Kennedy stated that it would be possible to request a PC for a unit to use to experiment with such software. J. Sherlock asked what we would be gaining with NT while we would be losing some flexibility. G. Yokote explained that Systems is trying to provide standard software packages that will work all the time, be stable and contain the most recent versions of software. NT provides shared spaces, the ability to share documents without e-mail attachments and home directories that are more secure than the PCsí hard drives.

 

The meeting was adjourned at 11:40 a.m.

The minutes were submitted by Carolyn Kopper, LAUC-D Secretary.